January/February 2021 Newsletter
Standard On-Site Office Hours: CLOSED DUE TO COVID-19
| President | Lynn Buck |
| 1st Vice President | OPEN |
| 2nd Vice President | Bill Fell |
| Treasurer | Kathleen Gavin |
| Secretary | Phil Moreton |
Security
In an emergency, please dial 911.
| Archon Security | 1(800) 274-5717 (7:30PM - 4:30 PM) |
| PHPD Non-Emergency | (805) 986-6538 |
Maintenance
For general HOA maintenance & after-hours HOA maintenance emergencies, contact: ABC-Builds at 1-877-600-4940
Other
Centralized DirectTV System: 1 (800) 801-1145
On Site
| Property Manager | Dianne Ramirez |
| Maintenance | Tino Zavala, Luis Guerrero and Jesse Vaca |
| Office Phone | (805) 488-3304 |
| Office Fax | (805) 986-4603 |
| surfside1hoa@gmail.com | |
| Address | 199 E. Surfside Drive, Port Hueneme, CA 93041 |
| Phone | (805) 987-8945 |
| Fax | (805) 987-7906 |
| CPM-customerservice@cpm1.com | |
| Website | http://www.surfside-association.com |
Owners - Solar panel ballots in the mail this week! Please return ASAP!
Many of you have been eager to receive your ballot so that you can vote for the proposed solar panel carport project and great news, they will be in the mail this week! As mentioned in previous newsletters and board meetings, we need to hear from at least 75% of the owners with a “YES” vote for this to be approved so it’s imperative that you read the information enclosed with the ballot and then vote and return ASAP. If you have any questions before you can make an informed decision, please email or call the office and someone from the board will get back to you. A stamped, self-addressed envelope is enclosed to make it even easier for returning the ballot and don’t forget to sign the outside envelope or your vote won’t count! The ballot will be in an envelope from our management company, CPM, so please open it as soon as you receive it.
Surfside 1 HOA COVID-19 - masks required while on walkways
As everyone should know, we are still on a state mandated order to wear masks in public places and to social distance when around people not from your own residence. We want to thank all of you who are doing your part in helping reduce the spread COVID-19 by wearing your masks! For those who are not used to wearing them, however, please help our other residents feel safe by wearing a mask whenever possible while you are walking in the common area of our property. We are now REQUIRING THAT MASKS BE WORN WHILE ON THE 2nd and 3rd story WALKWAYS, however, since there is no way to social distance in these areas. We have many concerned residents who have underlying conditions and they need to feel safe while walking to and from their condo. The HOA requires that all of our employees and vendors wear masks and social distance while on the property and hopefully you will understand the importance of this for yourselves and any guests who come to visit. As you know, we have had reports of residents at SS1 who have tested positive for the virus and even though they have isolated during this very contagious time, it is still your responsibility to do all you can to try to avoid this very scary virus so that you don’t get it or spread it to others.
Rainy season is here - please help to avoid water damage from rain!
First of all, thank goodness we are getting some much needed rain and hopefully we will continue to get more! But when the rain pours like it has a few times recently and may continue to do so until spring, some units get water leaking into their condos through their sliding doors or windows. Many times it’s just a wind driven event that causes the rain to get in between the two glass doors or windows and this typically only affects your condo. But without wind, typically the cause is that the WEEP HOLES in the track of the sliding doors or windows ARE CLOGGED FROM SAND so the water has nowhere to go but inside the unit. And this not only can affect your own unit but if you are in an upstairs unit, it can also cause water to go into the unit below. Please be sure to clean the sand out of your sliding door track on a regular basis to avoid damage to your condo and/or possibly others. We were told by the sliding door company that the best way to do this is to use HOT WATER in the track and if needed, pipe cleaners to unclog the weep holes. Also keep the exterior drain holes on the deck free of debris if you have an enclosed balcony. If it is clogged, the balcony can retain water and can cause major damage to your condo and the one below you if you are in an upstairs condo and this is owner responsibility. Another cause can be that the windows, sliders and balconies are not properly caulked to avoid water coming in. Please make sure that these are all checked out and caulked if needed. Balconies in poor condition can also cause leaks into other units so if your balcony deck surface has not been treated with a waterproof deck coating within the last 3-4 years, it needs to be done again. It is the owner’s responsibility to maintain the deck of their balconies so if you have not had yours professionally checked out recently, please take care of this ASAP. As of last year, all of the building roofs were totally resurfaced, so there will hopefully be NO leaks coming from the roofs but of course please notify the Emergency Hotline for any leaks into your unit so it can be determined where it is coming from.
Exterior light fixtures by your front door and patio
For those who aren’t sure of the procedure, the HOA is responsible for all exterior lighting fixtures, including at your front door and balconies/patios. The owners/residents are responsible for changing your light bulbs on those fixtures but if the fixture itself fails, please notify the office and we’ll get the fixture replaced. And we know that sometimes the screws on these fixtures are “rusted out” from all of the marine air and can’t be removed so that you can change your lightbulb so please notify the office in this case and we’ll get the screws removed for you.
Contractor hours for remodeling - water shut off notice required!
If you are planning to do any work in your condo, please always complete an Architectural Modification form before starting the work and then it will be determined if permits are required for any of the work. Also please be courteous by letting your neighbors (upper and lower floor neighbors) know ahead of time so they can be prepared for the additional noise. The HOA follows the same construction hours during the week as the city of Port Hueneme uses, which are 7 am – 7 pm Monday – Friday, but we do ask that any “noisy” work not start until 8 am unless it’s an emergency. The HOA has approved the hours of 9 am – 5 pm for work on Saturdays and Sundays. Of course if your contractor can start later or not work on weekends at all, that’s even better for your neighbors but they are authorized to work those hours if needed. If you are aware of contractors working outside of those hours with noisy projects, please notify the office. Also, if you plan to open any walls during your remodeling, please let the office know so that our maintenance team can see if any of the plumbing needs to be replaced while the walls are open. If you are replacing flooring in an upstairs unit, PLEASE make sure your contractor screws down all of the plywood sub-flooring before laying the actual flooring. Several units have replaced the flooring without making sure the plywood was tightened down and the lower floor residents hear continual squeaking of the floor when the upstairs residents are walking. While your contractors or vendors are working on your place, they do need to contact you or your tenant from the gate to enter the property or you need to purchase a gate card for them so they don’t just wait at the gate to follow someone in. URGENT – IF THE WATER NEEDS TO BE SHUT OFF FROM THE OUTSIDE OF YOUR CONDO FOR ANY REASON, THE NEIGHBORS MUST BE NOTIFED AHEAD OF TIME UNLESS IT’S A LAST MINUTE EMERGENCY BECAUSE THAT WILL SHUT OFF THE WATER TO AT LEAST 3 UNITS! If it’s for less than an hour, please knock to let them know ahead of time. If there is no answer, please knock again just before it’s turned off and if there is no answer again, please put a written notice on the door in case they come home while it’s off. If it’s going to be off for longer than an hour, PLEASE put a written notice on the door of the neighbors at least 24-hours in advance.
HOA “common area” versus “exclusive use common area”
For those of you who aren't sure of the difference, the common area is most anything outside of your condo and is taken care of by the HOA, so this includes the roofs, walkways, landscaping, pools, parking lot, exterior lighting, etc. “Exclusive use common area” is anything on the outside that is exclusively for your use, i.e., your patio or balcony area and your parking space but are still primarily maintained by the HOA, i.e., balcony railings, carports, etc. Because the patios and balconies are "exclusive use common area", they are yours to use exclusively but the HOA can define what can be placed there since it is visible to the common area and can be damaged by certain items. No personal belongings of residents can be placed in the HOA common area, which includes the walkways on the 2nd and 3rd levels including your entry way and also includes the entry way and landscaping in front of the 1st floor units. So for those of you who might have plants or decor at your entrance door on the 2nd or 3rd floor walkway or for those of you on the 1st floor who have garden sculptures, plants, chairs, etc. in front of your condo, those are not allowed. Although we appreciate your wanting to make improvements in front of your condo, these areas are all HOA common area and need to be kept clear for maintenance and improvements by the HOA. Thanks for understanding!