November 2020 Newsletter
Standard On-Site Office Hours: CLOSED DUE TO COVID-19
| President | Lynn Buck |
| 1st Vice President | Bob Bromber |
| 2nd Vice President | Bill Fell |
| Treasurer | Kathleen Gavin |
| Secretary | Phil Moreton |
Security
In an emergency, please dial 911.
| Archon Security | 1(800) 274-5717 (7:30PM - 4:30 PM) |
| PHPD Non-Emergency | (805) 986-6538 |
Maintenance
For general HOA maintenance & after-hours HOA maintenance emergencies, contact: ABC-Builds at 1-877-600-4940
Other
Centralized DirectTV System: 1 (800) 801-1145
On Site
| Property Manager | Dianne Ramirez |
| Office Phone | (805) 488-3304 |
| Office Fax | (805) 986-4603 |
| surfside1hoa@gmail.com | |
| Address | 199 E. Surfside Drive, Port Hueneme, CA 93041 |
Next Board Meeting
Annual Meeting: November 26th 2020 at 7 PM.
Special Meeting: November 9th at 6 pm.
Community Property Management
| Phone | (805) 987-8945 |
| Fax | (805) 987-7906 |
| CPM-customerservice@cpm1.com | |
| Website | http://www.surfside-association.com |
No quorum for annual election “Zoom” meeting - New date is 11/26/2020!
As most of the owners know from the office emails, the annual election meeting for owners to elect new board members had to be cancelled due to a lack of a quorum. Although we were extremely disappointed with the lack of turnout in votes this year, we understand that it’s a totally different world right now with so much going on for everyone so it was easy to miss your ballots.
We have rescheduled the meeting for Monday, November 26th, but the time has been moved to 7 PM so that more people have time to get home from work to be able to join us.
Even though a quorum is not required to be able to hold the replacement meeting, we are required to continue to make all efforts to still reach one. If you still have your ballot, please fill it out and return it ASAP. If you lost it, please email amber@cpm1.com for a replacement ballot but you will need to complete an affidavit and send it to Amber to be able to receive a replacement ballot. I have attached a copy of the affidavit to the email with the newsletters. Thank you for your help in reaching our quorum!
Visitor parking updates to help with limited parking
Although the limited parking issues are getting much better, we know it’s still an occasional problem and the board is constantly working on resolutions. As you all know, there have been some major projects going on in the complex and we are sure you’ve noticed that we’ve asked our vendors to store their supplies in the old car
washing bay and anything extra in the Electric Vehicle spaces so that they are not taking up Visitor Parking. Since their projects are getting closer to ending, they were able to remove some items from the EV spaces so the board has opened up 4 of those spaces against the brick wall for OVERFLOW VISITOR PARKING SPACES. This still leaves 3 EV spaces against the wall for ONLY electric/hybrid vehicles to be able to plug in for charging. Please still try to find an open visitor parking space for your additional vehicles or for your guests to park but if those areas are full, please feel free to use the EV overflow parking area. This should be a big help but also please remember some of the other important parking rules, i.e., the current requirements of parking one of your registered vehicles in your reserved parking space whenever possible but it is required to be parked there overnight if you are at your condo. All vehicles owned by you and parked on the property are required to be registered in the office (and have current DMV tags!). The current vehicle registration limit is 4 vehicles for 3-bedroom units and 3 vehicles for 2-bedroom units but of course this does not guarantee parking for all of those vehicles. All guests visiting for 3 nights or longer are required to be registered by calling the office BEFORE they arrive. And we are still asking all part-time owners who do not use their reserved space full time to please consider loaning it to a nearby resident for the nights you are not parked on the property. Thank you again to all of you who have offered your spaces! This is a work in progress but the board is always looking for ways to help with the limited parking issues.
Reserved parking versus visitor parking - all look the same now!
Please make sure that you let your guests know that they can ONLY park in a space where the parking curb has a “V##” on it or they might be towed. All residents’ reserved spaces should have a parking curb that is painted green and it says “RESERVED ##”, so please remind your guests to NOT park in those spaces. We’ve found that the guest spaces are hard to see at night so it does get confusing when trying to determine a guest space versus a reserved space so we are working on a solution to this as well. In the meantime, if you are unsure if you are in a reserved or guest space, please check the parking curb to make sure before you walk away from where your vehicle is parked. It could save you from being towed!
Are you considering having work done in your condo? If so, please read
Based on regular complaints from neighbors of condos that are having work done, here are a few recommendations and requirements to help things go more smoothly. First of all, all owners need to complete an Architectural Modification Request form before any work can be done inside, and this includes even if you just plan to paint and replace carpets. If you hire a contractor for your work, please be sure to get a temporary parking pass for the vehicle of each person working in the condo and if your own reserved space is open, please have one of them park there. If they plan to shut the water off from the outside for any reason, please notify the neighbors on each side of you and the unit below at least 24 hours in advance, if possible, as it also shuts off their water! It doesn’t hurt to knock on the neighbors’ doors again just before turning it off as a reminder; saves some unhappy neighbors who were just getting in the shower! Let your contractors know that we request that all “noisy” work not start before 8 am or continue after 7 pm during the week and on weekends between 9 am – 5 pm. Of course if they can totally avoid noisy work on the weekends, it is definitely appreciated but we know it can’t always happen. The beach is many residents’ “peaceful place” so they appreciate all of the peace and quiet they can get. If you plan to open any walls, please notify the office so that we can have our maintenance staff check the plumbing lines in case they need to be replaced or repaired. Last but not least, the contractors need to clean up (at the end of each day!) any mess they leave on the walkways/parking lot. Some of the contractors leave a terrible mess of drywall dust on the walkways and parking lot and then other residents track this into their condos. Thank you for your cooperation with all of these requests. We always understand and appreciate when owners want to upgrade their places but we also want to be considerate of neighbors who are the ones that typically have to put up with the inconvenience.
Balcony railings and decks — Please check regularly for damage
Since the HOA staff cannot visibly view your balconies and railings, especially on the upper floors, please notify the office right away if you notice any damage to your balcony railings. The enclosed balconies are stucco but they have a wood cap on top that can get wood rot and/or termite damage. The wrought iron railings can get rust spots that continue to get worse and end up with large holes in the iron if not addressed right away. The sooner we are notified of any issues, we can do inexpensive preventative maintenance/repairs rather than costly replacement! The owner is responsible for all deck maintenance so please be sure to have your decks checked regularly and maintain them with a proper deck coating.
Homeowner’s / renter’s insurance
Even though it’s not required to carry Homeowner’s Insurance once your condo is paid off, it is HIGHLY recommended to carry it, as many owners who have cancelled theirs can tell you. If your condo is damaged by another condo, you still have to go through your insurance company to file a claim against the other condo’s owner. Or if you have damage to your own condo, you are responsible for paying out of pocket if you don’t have insurance. And there’s always that chance that someone could fall or get hurt in your condo and they could file a claim against you. Please check with your insurance company before cancelling your insurance. And if you rent out your condo, please make sure your insurance company knows so that you have the correct coverage. If you are a tenant, it is highly recommended that you carry renter’s insurance. It is inexpensive (typically $200+ for a year!) and will cover your personal belongings since your landlord’s insurance typically does not cover anything owned by you.
Surfside 1 HOA COVID-19 — Amenities still closed until further notice
If anything changes, you will be notified immediately so there is no reason to contact the office to check on this. We are all eager to see the pools, Jacuzzi’s, clubhouse and restrooms open again but the residents’ health and safety will always remain a priority.