March 2020 Newsletter

Written By Shannon Beagin

On-Site Office Hours: 9:00 am – 5:00 pm, Monday, Tuesday and Thursday. Closed for lunch.

Security

In an emergency, please dial 911.

Maintenance

For general HOA maintenance & after-hours HOA maintenance emergencies, contact: ABC-Builds at 1-877-600-4940

Other

Centralized DirectTV System: 1 (800) 801-1145

On Site

Next Board Meeting

Monday March 23rd at 6 PM

Community Property Management

OWNER NOTICE - PAPERLESS BILLING BEING IMPLEMENTED AGAIN AS OF APRIL 1, 2020

As many of you remember, SS1 went totally “paperless” for monthly statements and other HOA documents  back in January 1, 2017 but it went away when we moved from Anchor Community Management to CPM in  December 2018 as this was not an option there at the time. It is now an option so SS1 is going back to NO  STATEMENTS BEING MAILED OUT UNLESS YOUR ACCOUNT IS DELINQUENT. One additional change  this time is that there will be no coupon books sent out so it will be your responsibility to remember when to  send your payment out. If you have signed up for E-statements, you will still receive your statement by  email; no changes there. It’s only statements that are sent in the mail that are affected. All HOA  assessment payments are due on the 1st of each month but are not considered late if they are received by the  15th of each month. There are 3 ways to make your payments; auto deduction that is set up through CPM to  be taken out of your account on the day you choose between the 1st and 15th and then you never need to  worry about your payment being late. And IF the assessment increases, Union Bank automatically changes  your automatic deduction amount. You can also make your payment through Bill Pay at your own financial  institution and you are in control of when to send the payment and make your own changes to the amount.  Both of those options are the best because you always know your payment will be made on time and will not  get lost in the mail. But if you choose to not do one of those two options, please mail your check in plenty of  time to arrive at Union Bank by the 15th of each month. As you know, the amount is $573 and the address to  mail it to is: Surfside Association, c/o Union Bank Remittance Processing, PO Box 15035,Vallejo, CA 94591- 1935. Your account number is on your current statement so please be sure to write that number on your  check so that your payment is posted to the correct account. Thank you for your understanding of the HOA  going back to this process and we look forward to many more of you signing up for e-statements again as you  were when we were with Anchor Management. Close to 80% of the owners were signed up for e-delivery of  documents at that time but now there are only about 25% signed up so if you have not signed up yet through  CPM, please complete the e-statement form that is included with the mailing of this newsletter and return it  to Dianne or CPM. Once you sign up, all of the HOA documents will be delivered by email rather than “snail  mail” but it’s your choice to do what works best for you. 

ALLGUARD TERMITE AND PEST CONTROL SCHEDULING INSPECTIONS

As stated in last month’s newsletter, the HOA board approved a one-year contract with Allguard Pest Control to do all of our inspections and treatments for the next year, including inspecting the interior of all condos.  This is a required inspection/treatment, so please be sure to watch for your letter/email when it’s time for  your building to be inspected and then call Allguard Pest Control to make your appointment. They have  already started on units 200-227 and will move on to the next set of condos in the next couple of weeks.  Allguard will send a letter to all OWNERS about the scheduling so it’s your responsibility to notify your  tenants if your condo is rented out. Dianne will also send out an email ahead of time to all residents and owners explaining how the process will work. The inspection typically takes 15-30 minutes and you do not  need to be home but you will need to notify the office to authorize letting Allguard enter your condo without  your being there. You will also be happy to know that their contract includes a Real Estate Termite Report in  the event of a sale/purchase ($75 value).  

 2020 POOL PASSES WILL BE READY SOON – NOTICE WILL GO OUT

Several residents have stopped by the office to pick up there 2020 pool passes but they are not available yet.  They are typically available by February or March but Dianne is running a little behind this year and as soon  as they are ready to be picked up, a notice will be sent out. Your 2019 pass is still good until then. But  thank you for your diligence in wanting to be in compliance with the current year pool pass.  

 DO YOU HAVE A FIRE EXTINGUISHER IN YOUR CONDO?

If not, it might be a good time to purchase one (or more) and of course learn how to use it. Each floor of each  building has fire extinguishers inside of locked cabinets for your emergency use but having one closer at hand  inside of your condo can save some time. Hopefully you never need to use it but it doesn’t take much for an  electrical fire to start if an outlet is overloaded or for your barbecue to maybe get out of hand so it’s better to  be prepared “just in case”. Of course prevention is the best course of action but that doesn’t always work so  it wouldn’t hurt to think about purchasing one for your condo. And be sure to do research on how to put out  different types of fires because the basic home fire extinguisher is not necessarily the correct one for a grease  fire. If enough residents have an interest in possibly having a fire department representative come out to go  over the proper use of home fire extinguishers, Dianne can schedule this in along with a Neighborhood Watch  Meeting. The more informed everyone is, the more you can keep yourself, your family and your neighbors  safe. Also, if you do purchase a home fire extinguisher, be sure to get check it regularly to make sure it’s still  charged and if you have any questions or concerns about it, your local fire department can probably help you.  

LOST AND FOUND ITEMS IN OFFICE – STILL MANY ITEMS HERE

There are still many items in the “lost and found” box in the office. Even after prior articles about this, most  items mentioned previously are still here; 2 sets of keys each with a mailbox key on it, a single house key on a  key chain, several pairs of sunglasses, swim goggles, pool toys, etc. so if you are missing these items, please  come to the office to claim them. If you think you’ve lost something on the property, please call or stop by  the office to check. I’ve had sets of car keys dropped off that nobody ever came to claim so once it’s been at  least a year, they get thrown out. Hopefully we can return more of these items to the rightful owner. And if  you find something on the property that someone might have lost, even if you find just one earring, please  turn it in as residents have checked here to see if they can find the other half to a favorite set they had  (including Dianne in the office!).

30-DAY NOTICE OF PROPOSED EVC CHARGING STATION SPACE RULE

Due to the fact that EVC charging stations are provided ONLY for the use of electric vehicles to plug in to  charge, the following violation rule is proposed for non-electric vehicles that park in these spaces: 

PROPOSED RULE:

Plug-in vehicle parking ONLY in EV spaces and vehicle must be plugged in while parked in EV spaces. All  non-plugin vehicles parked in EV spaces will receive immediate $124 fine and possible towing after 10 hours.  

CONTRACTOR HOURS FOR REMODELING  

If you are planning to do remodeling on your condo, please always complete an Architectural Modification  form before starting the work and then it will be determined if permits are required for any of the work. Also  please be courteous by letting your neighbors (upper and lower floor neighbors) know ahead of time so they  can be prepared for the additional noise. The HOA follows the same construction hours during the week as  the city of Port Hueneme uses, which are 7 am – 7 pm Monday – Friday, but we do ask that any “noisy” work  not start until 8 am if at all possible. The HOA has approved the hours of 9 am – 6 pm for work on Saturdays  and Sundays. Of course if your contractor can start later or not work on weekends, that’s even better for your  neighbors but they are authorized to work those hours if needed. If you are aware of contractors working  outside of those hours with noisy projects, please notify the office. Also, if you plan to open any walls during  your remodeling, please let the office know so that our maintenance team can see if any of the plumbing  needs to be replaced while the walls are open. While your contractors or vendors are working on your place,  they do need to contact you from the gate to enter the property or you need to purchase a gate card for them  so they don’t just wait at the gate to follow someone in or call the office for entry.

Shannon Beagin
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April 2020 Newsletter
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January 2020 Newsletter