January 2020 Newsletter
On-Site Office Hours: 9:00 am – 5:00 pm, Monday, Tuesday and Thursday. Closed for lunch.
| President | Lynn Buck |
| 1st Vice President | Bob Bromber |
| 2nd Vice President | Bill Fell |
| Treasurer | Kathleen Gavin |
| Secretary | Phil Moreton |
Security
In an emergency, please dial 911.
| Archon Security | 1(800) 274-5717 (7:30PM - 4:30 PM) |
| PHPD Non-Emergency | (805) 986-6538 |
Maintenance
For general HOA maintenance & after-hours HOA maintenance emergencies, contact: ABC-Builds at 1-877-600-4940
Other
Centralized DirectTV System: 1 (800) 801-1145
On Site
| Property Manager | Dianne Ramirez |
| Office Phone | (805) 488-3304 |
| Office Fax | (805) 986-4603 |
| surfside1hoa@gmail.com | |
| Address | 199 E. Surfside Drive, Port Hueneme, CA 93041 |
| Phone | (805) 987-8945 |
| Fax | (805) 987-7906 |
| CPM-customerservice@cpm1.com | |
| Website | http://www.surfside-association.com |
HOLIDAY DECORATION RAFFLE WINNERS!
Thank you to all of you who decorated on the exterior this year to make our community look so festive! Every condo that decorated their balconies, patios and/or windows by December 21st in some way qualified to be entered in a raffle to win a beautiful holiday gift basket or other wonderful prize, including a package of wonderful facial products that was donated by one of our lovely residents, Vickie, so we had five lucky winners! Winners are units #204, 301, 311, 359 and 395, all picked in a random drawing. We look forward to enjoying the decorations for the next few weeks but just a reminder that they do need to be removed by January 15th.
ELECTRIC VEHICLE CHARGING STATIONS ARE UP AND RUNNING!
The EV Charging Stations are up and running and we love seeing vehicle’s using them already! And at this point, they are free for the next few days while the Chargepoint is being set up so “enjoy this freebie” for a bit. This is a “work in progress” for all of us but starting immediately, only “plug in” vehicles are allowed to use those EVC spaces. If you park there without an electric vehicle, you will receive a reminder notice through the end of the year but after that it will be an immediate violation. In the near future, non-electric vehicles will be towed immediately for parking in those spaces. Please review the Rules and Regs for EVC stations so that everyone is aware of how they will be used. If you have an electric vehicle and have not yet registered it with the HOA, please contact Dianne in the office. These stations are not only for our owners and residents but your guests who have an electric vehicle are also allowed to use them; just at a different monetary rate than owners/residents.
HOA ANNUAL BUDGET PACKETS – DID YOU RECEIVE YOURS?
As last month’s newsletter stated, the annual budget packets were sent to all owners last month and is also posted on our website. If you have not read it yet, please do so that you can see the 2020 HOA budget and Reserve Study summary. The cover letter will explain the increase in the monthly assessment on 1/1/20 to $573. If you have Union Bank withdrawing your assessment by ACH each month, the amount will change automatically so that you don’t need to do anything. But if you use Bill Pay at your own financial institution, you will need to change the amount as of 1/1/20. And of course, if you write a check, please be sure to increase the amount of your check accordingly. Hopefully by reviewing the complete packet, all of your questions were answered as to why this increase was needed.
IMPORTANT REPEAT ARTICLE! PLEASE HELP TO AVOID WATER DAMAGE FROM RAIN!
Once again, when the rain pours like it did recently and of course will continue to do through the winter, we get reports of leaks coming through the sliding doors. Many times it’s just a wind driven event that causes the rain to get in between the two glass doors and this typically only affects your condo. But without wind, typically the cause is that the WEEP HOLES in the track of the sliding doors ARE CLOGGED FROM SAND so the water has nowhere to go but inside the unit. And this not only can affect your own unit but if you are in an upstairs unit, it can also cause water to go into the unit below. Please be sure to clean the sand out of your sliding door track on a regular basis to avoid damage to your condo or possibly others. We were told by the sliding door company that the best way to do this is to use HOT WATER in the track and if needed, pipe cleaners to unclog the weep holes. Also keep the exterior drain holes on the deck free of debris if you have an enclosed balcony. If it is clogged, the balcony can retain water and can cause major damage to your condo and the one below you if you are in an upstairs condo and this is an owner responsibility. Another cause can be that the windows, sliders and balconies are not properly caulked to avoid water coming in. Please make sure that these are all checked out and caulked if needed. Balconies in poor condition can also cause leaks into other units so if your balcony deck surface has not been treated with a waterproof deck coating within the last 3-4 years, it needs to be done again. It is the owner’s responsibility to maintain the deck of their balconies so if you have not had yours professionally checked out recently, please take care of this ASAP. As of the writing of this newsletter, all of the building roofs have been totally resurfaced, so there will hopefully be NO leaks coming from the roofs but of course please notify the Emergency Hotline for any leaks into your unit so it can be determined where it is coming from.
EXTERIOR LIGHT FIXTURES
For those who aren’t sure of the procedure, the HOA is responsible for all exterior lighting fixtures, including at your front door and balconies. The owners/residents are responsible for changing your light bulbs on those fixtures but if the fixture itself fails, please notify the office and we’ll get the fixture replaced. And we know that sometimes the screws on these fixtures are “rusted out” from all of the marine air and can’t be removed so that you can change your lightbulb so also please notify the office in this case and we’ll get the screws removed for you.
ENTRANCE GATE REMOTES/CLICKERS/KEYS/CARDS
As most of you know, the office has entrance gate cards ($10), pedestrian gate keys ($50 deposit) and gate remotes ($60) for sale. If you are a tenant and need extras of any of these, please get permission from your landlord first and confirm if you or they are paying for it. Then they need to notify the office so that the office knows they are authorized to issue whatever it is you need and whether to receive payment from the tenant or not. Also, if you are moving out or for any reason do not need your gate remote that you paid for, there are usually other residents who would like to purchase your remote from you and they typically let me know, including one resident who is eagerly looking for one now. If you do sell it, however, and don’t go through the office to do this, please just let Dianne know so she can change the name in the records for that remote. Otherwise it will be deleted when you move out and it won’t be programmed to work. Another good place to notify residents of items for sale, community events coming up, etc. is the “closed group” Facebook page for residents and owners at SS1 only. This is a great way to communicate about future events, post photos of events, etc. This is NOT an HOA managed page and is not for anything HOA related (those items will be removed) so please keep that in mind if you sign up for this page.
The link to sign up is https://www.facebook.com/groups/348002709465846/.
ARE YOU A NOTARY?
Every once in a while, Dianne is asked if there is a notary living here so if you are a notary and would like extra work from residents here at SS1, please notify Dianne in the office so she can refer you next time.
WASHING MACHINE HOSES AND WATER SUPPLY VALVES
Occasionally residents have reported water leaking under their washing machines and in each case it has been from the washing machine hoses and/or water supply valves leaking because they are worn out. If you have not replaced these within the past 4-5 years, please contact your plumber to replace them. Also be sure to check your hot water tank to make sure it’s not leaking and to see when it was last replaced. They seem to be forgotten about because they are hiding in a closet so they don’t get noticed until all of a sudden they start leaking. Both the washing machine and hot water tank leaks can possibly do damage to your own condo and/or the one below yours if you are in an upstairs unit. As an owner, you are responsible for any damage caused by a hot water tank that bursts or leaks (or any broken plumbing line that is within your condo) so please check these on a regular basis. Per the Rules and Regs, you are required to check your place at least EVERY 7 DAYS for leaks so if your condo is a 2nd home, please be sure to check it weekly or find someone who can check it for you. If you rent out your condo, please make sure that your tenants are aware that they need to notify you as soon as they notice any possible plumbing issues, even something as simple as a sink starting to back up but then drains out again. This could mean nothing or a HUGE issue so please notify a plumber or our HOA maintenance hotline so that it can be checked out right away.