October 2021 Newsletter

Written By Shannon Beagin

Standard On-Site Office Hours: 9:00 am – 5:00 pm, Monday-Friday, closed for lunch.

Security

In an emergency, please dial 911.

Maintenance

For general HOA maintenance & after-hours HOA maintenance emergencies, contact: ABC-Builds at 1-877-600-4940

Other

Centralized DirectTV System: 1 (800) 801-1145

On Site

Next Board Meeting

October 25th @ 7PM via Zoom.

Annual Meeting changed to 11/1.

Community Property Management

HOMEOWNERS’ ANNUAL MEETING CHANGED TO MONDAY, NOV. 1ST AT 7 PM

We were hoping to be able to hold a HYBRID meeting (in person and ZOOM) for the annual meeting but it just  isn’t safe to do so. We do not want to take any chances with anyone’s health by holding an “in person”  meeting at this time so it will be a ZOOM meeting on Monday, November 1st at 7 PM. We don’t want to spoil  any of your weekend plans with a ZOOM Saturday afternoon meeting! As always, the annual elections are very important so when you receive your ballot(s), which were mailed out on September 30th, please fill it out ASAP, per the instructions, and mail it back as quickly as possible.

WE MUST HAVE A QUORUM OF  RETURNED BALLOTS (103 ballots!) PRIOR TO THE ANNUAL MEETING or it cannot be held so it’s  imperative that you send your ballot in and the sooner the better.

PLEASE read all of the directions  before sealing up the envelope and then return your ballot ASAP after receiving it. One of the items that  gets missed the most is the signature on the outside of the envelope; one of the owners MUST sign the  outside envelope before returning it or your vote is not counted so PLEASE remember to sign your  envelope. Since we didn’t receive a quorum last year, the ballots weren’t able to be opened and we don’t  want that to happen again; please help us make sure we get our quorum this year so we can have a  successful election! Many important items will be presented at the meeting, including the projects that have  been completed in the past year and the ones that are in the works for 2022. Besides getting to meet your  current board members and any new ones, this will give you an opportunity to say goodbye to the current  long time board members, President Lynn Buck and Treasurer Kathleen Gavin, who have been on the board  for 9 years and will not be continuing on the board after this annual meeting. And you’ll be able to say  goodbye to Dianne Ramirez since she will be retiring by early to mid-December after 11 years of being in the  office and you will get to meet her replacement, Dawn Cooper. Lots of changes but change can be a good thing and you will definitely be left in good hands!  

NEW OFFICE HOURS STARTING NEXT WEEK ALONG WITH NEW OFFICE STAFF

As most of you know by now, Dianne will be retiring in December and the new person who will be replacing  her, Dawn Cooper, will be starting her training on Monday, October 4th. Dawn was hired to work full-time so  going forward, the office will be open full time, Monday through Friday from 9 am – 5 pm! We know this will  be much more convenient for everyone. Dawn comes to us with MANY years in the HOA management field so  we know she will be a “quick study”; she just needs to learn the procedures at SS1 and is looking forward to  building similar relationships with the residents as Dianne has done through the years. Please stop by to  meet and welcome Dawn when you get a chance.  

REQUIRED PROCEDURES FOR REPORTING CONCERNS OR COMPLAINTS

We thoroughly appreciate and respect all residents whether they are an owner or tenant but per the CC&R’s,  when it comes to HOA related issues, those items need to come from the owners. If you are a tenant and have a concern, complaint, suggestion, a violation to report, etc., please always filter those through your owner or  property manager so that they can present it to the office. This includes anything verbal and/or written. All items need to come IN WRITING directly to the office from the owners rather than communicating verbally to  the office staff or a board member so that we have a paper trail. If it is urgent, of course you can call the  office first but it must be followed up by a written request from your landlord with a “cc” to you. The office  staff needs to track all reports of any concerns so PLEASE do not go to any of our maintenance staff or  vendors directly to discuss your concerns with them. The HOA board of directors represents all of the  owners so the board members hire the vendors and staff to work for the HOA and they report directly to the  office staff, who reports to the board of directors. The maintenance staff and vendors are very busy with the  work they are hired to do and as much as they would like to be able to handle your concerns at the time, they  do not have the time. So please remember to always go through the office for any issues or concerns. There  are Maintenance request forms on the owner’s website and also printed copies of this form by the mailboxes.  It helps tremendously to complete one of these forms and just email it to the office, drop it off or put it in the  dropbox right outside the clubhouse doors. There are also copies of violation forms and the monthly  newsletters by the mailboxes. Thank you for your cooperation with these procedures and if you have any  questions about them, please contact the office. 

DOGGY STATIONS, BAGS AND PICKING UP AFTER YOUR PETS 

Thank you to all of you who pick up after your pets and put the bags in the doggy station waste areas. For  the most part, everyone is really good about doing this and everyone here appreciates it. But there are still  those few who do not pick up after their pets and this is not only an immediate $100 violation, but it’s very  inconsiderate to those who go for walks on the property and end up stepping in the waste. Please be  

courteous and always pick up after your pets. Also, please do try to take your own bags with you when you  walk your pets but if you forget one, the doggy stations are definitely there for your use. But please just take  what you need for your immediate use because those bags are quite expensive. If you have a cat who does  not have a litter box and you take it for a walk on a leash, please check the grounds for cat “waste” that is  being left in the mulch and sand areas. Many residents are complaining about having to pick up the cat  droppings but this is the responsibility of the cat owners.  

HAVE YOU HAD YOUR INTERIOR ELECTRICAL BREAKER PANELS INSPECTED?

Electricians who have worked on condos at SS1 have let the owners know that because of the age of the  wiring and breaker panels in the condos, it’s a good idea to get them inspected. If you have not had this done  for a long time, or at all, it’s highly recommended to call an electrician just to get it checked out. It’s also  been reported that some of the wall plugs, etc. do not work any longer and this should also be addressed with  an electrician to make sure it’s not to do with a faulty breaker or wiring. And while they are there, it’s a great  time to have GFI’s installed in the kitchen and bathrooms if this hasn’t already been done. Also be sure to have the plug on the patio inspected because these are homeowner responsibility.  

FALL MEANS COOLER WEATHER AND ONLY ONE POOL BEING HEATED FOR THE WINTER

For those who are new to living at SS1 since the fall of 2019, we want to let you know that each fall when the  weather starts to get cooler, we turn the heat down on one of the pools to the minimum of 65 to save expenses since the pools are used much less often then. We just turned the heat down on the East pool (the one  closest to the office) but the West pool and both Jacuzzis will be heated all winter. Each year just before  Memorial Day weekend, the heater to the 2nd pool is turned back up so that the residents have the use of both  pools during the busier summer season. You can certainly still use the “COLD” pool if you don’t mind the  temperature because our pool service company continues to clean and treat the pool with chemicals the same  as they do the rest of the year. As a reminder, the pool hours are 8 am – 10 pm and there are clocks by the  Jacuzzis so please keep an eye out for the time if you are still in the pool area later in the evening.  

SLIDING DOOR WEEP HOLES NEED TO BE CLEANED 

Although it feels like we will never get rain again, there will more than likely be several days with rain coming up through the winter so this is a good time to be prepared by cleaning the sand out of your sliding door tray so that any rain that comes in does not get trapped in the slider tray and enter your condo where it could cause lots of damage to your condo. This should be done on a regular basis and hot water works great! Also keep the drain holes on the enclosed balconies free of debris. If it is clogged, the balcony can retain water and can cause major damage to your condo and the one below you if you are in an upstairs condo. While reminding you to clean these areas, please also be sure to clean the exterior of your windows, sliders, screens and doors. Many of them look like they haven’t been cleaned in ages and if they aren’t kept clean, it can stain the doors so that it never comes off and then they will need to painted, which happens mostly on the 3rd floor doors.

Shannon Beagin
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November 2021 Newsletter
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September 2021 Newsletter