May 2021 Newsletter
Standard On-Site Office Hours: CLOSED DUE TO COVID-19
| President | Lynn Buck |
| 1st Vice President | OPEN |
| 2nd Vice President | Bill Fell |
| Treasurer | Kathleen Gavin |
| Secretary | Phil Moreton |
Security
In an emergency, please dial 911.
| Archon Security | 1(800) 274-5717 (7:30PM - 4:30 PM) |
| PHPD Non-Emergency | (805) 986-6538 |
Maintenance
For general HOA maintenance & after-hours HOA maintenance emergencies, contact: ABC-Builds at 1-877-600-4940
Other
Centralized DirectTV System: 1 (800) 801-1145
On Site
| Property Manager | Dianne Ramirez |
| Maintenance | Tino Zavala, Luis Guerrero and Jesse Vaca |
| Office Phone | (805) 488-3304 |
| Office Fax | (805) 986-4603 |
| surfside1hoa@gmail.com | |
| Address | 199 E. Surfside Drive, Port Hueneme, CA 93041 |
| Phone | (805) 987-8945 |
| Fax | (805) 987-7906 |
| CPM-customerservice@cpm1.com | |
| Website | http://www.surfside-association.com |
If you are interested in advertising on this website, please contact us for more information. Thank you!
Solar panel carport amendment failed
First of all, we would like to thank each and every one of you who sent in your ballot to vote towards changing an amendment to the CC&R's that, if approved, would have allowed the HOA board to do further investigation into receiving an actual contract from a 3rd party vendor for a possible solar panel carport project for SS1. We were pleasantly surprised that we received a total of 174 ballots out of 201 condos, 165 of those being valid ballots and we only needed 151 "YES" votes to continue with the investigation! That is practically unheard of to receive so many ballots during any HOA ballot voting so we felt it was a good sign but once all of the ballots were counted, we were quite surprised to find that the amendment failed by just 11 votes! We felt that just the possibility of the HOA saving almost $500K by not having to use the money already put aside for new carports was a plus but obviously there were reasons some voted against this and that's how elections go; everyone has a right to vote from their conscience and if this was something that would work for them or not. Here is the breakdown of the ballots that came in:
9 invalid ballots (i.e., lack of address and/or signature, signature by someone other than owner of record at CPM, etc.)
165 valid ballots
140 - Yes (151 needed to pass)
25 - No
Urgent Notice: All upper floor condos require balcony inspections!
Per a new California State Law, SB 326, all HOA’s and condominium associations are required to have an architect or engineer inspect all elevated areas (i.e., balconies, decks, patios, stairways, walkways, and their railings) for any waterproofing or structural issues and make any necessary repairs (NO BOTTOM FLOOR UNITS AFFECTED). Surfside I HOA has approved this inspection by RGSE Engineering and they have already started inspections on the exterior areas but we need to schedule the inspection of the upstairs units and as stated, this is a REQUIRED PROJECT PER STATE LAW. This needs to be done ASAP so that the HOA can calculate how much money needs to be put aside for all repairs and add it to our Reserve Study. The engineer expects to be able to inspect 12 units per day and he will start on Building 1 (upstairs units between 201-232) and then move on to the next building.
We would prefer to get permission from all residents/owners but since this is a required project that is being done for the safety of ALL residents and owners, the HOA will enter with the office key if you are not home to make sure this is done completely and quickly.
He should not need to be in your condo for more than 15-20 minutes but he does need any items that are covering any of the deck area (i.e., planters, deck storage bin, etc) be removed from the balcony. No need to remove table, chairs, barbecue, etc. The engineer is not allowed to enter your balcony by ladder from the exterior so he will need to be allowed entrance by your front door so please make sure the office has the correct key or door code to enter. This project will start on Monday May 17th, with building 1 being done on the 17th and 18th. Each condo will have a notice posted on the door ahead of time so that you can notify the office if you will be home to allow the inspector in or that you cannot be there and know that he will be going in. Thank you for your cooperation with this huge project that ALL HOA’s are going through now. It will be time consuming but so worth it when it’s done! And this is just a reminder to all owners the importance of maintaining your balconies, as required by the SS1 balcony maintenance requirements.
Amenities and COVID-19 restrictions
The good news is that we are getting much closer to opening; the bad news is that it’s not quite yet. Although the county restrictions are getting to be much less, there are still several requested items that we feel will go away when the county goes into the yellow tier. We are following up almost daily with our pool servicing company and the County of Ventura website and if everything continues on the course we are on now, the pools will hopefully be open before Memorial Day weekend! Worst case scenario is June 15th when the Governor hopefully opens the state completely other than the continued mask mandate. We will definitely notify all residents when the decision has been made to safely open the pool/jacuzzi areas so no need to check with the office. We appreciate your patience and understanding while the board has done and is still doing everything possible to keep the residents safe while following the state and county mandates. You will be back to enjoying these amenities soon! Please stay safe!
Expired vehicle tags and covered vehicles
This is another reminder that all vehicles that are registered to residents at SS1 need to be “street legal” at all times which includes being operational and have current DMV tags. If you are running short on time for getting your tags in the mail, you can purchase them directly through a machine at the DMV and you will receive them immediately; it’s so convenient! Also, don’t forget to register with the office any new vehicles you purchase and plan to park at SS1 so that you can get a required parking pass for it (and all passes need to be placed in a VISIBLE area on your windshield). Please let the office know right away if you don’t have a vehicle on the property any longer and please try to remember to remove the parking pass from that vehicle so you can reuse it in your next vehicle (extra passes are $3 each). All vehicles in guest parking need to be moved on a regular basis to show that they are operational and this includes covered vehicles (which also need to be operational and currently licensed). If it is not moved regularly (96 hours by law), you will receive a friendly notice reminding you and then if it is still not moved, a tow notice will be placed on your vehicle.
Overflow parking at electric vehicle stations
The closer we get to summer and the more that everything starts opening up from the “lockdowns”, the busier SS1 will be with residents and visitors. How great that more people will be enjoying their beach home again but it also will keep the parking lot much busier. Please remember that one vehicle is required to be parked in your reserved space OVERNIGHT but it helps to use it during the daytime as well to keep guest parking open for guests. To help with the extra parking needs, the HOA has assigned 4 of the electric vehicle spaces as “overflow parking” for OVERNIGHT parking. Parking is typically not an issue until evening when everyone is home so please use available guest parking first but if there is nothing available, then those 4 spaces are available to use. If you are rarely at your condo and are interested in loaning your parking space to another resident, please contact Dianne in the office so she can connect you with a neighbor who might want to use it. We have several owners doing this now and it’s been an immense help so thank you to all of you who are loaning out your parking space when you are not there!
Time for exterior spring cleaning!
Now that spring is almost here, it’s a good time for spring cleaning around your condo, i.e, cleaning of sliding doors, windows, window screens, patio/balcony areas, replace tattered and worn barbecue covers and patio furniture, etc.! Many of the exterior doors are extremely dirty, especially the ones on the 2nd and 3rd stories, so please clean these as best you can. If they do not come clean, they may need to be painted. Also please remember that anything outside of your entrance door is common area, so please do not put personal items in those areas. And just a reminder that no balconies or patios can be used for storage, including the enclosed ones. The office occasionally gets calls from residents about that their neighbors are using the enclosed balconies to store recyclables, their bicycles and other odds and ends and this is not allowed. Thank you for your cooperation in keeping all of these areas neat and clean. We take pride in having one of the nicest, most well-maintained communities in the area and we appreciate all of your help in keeping it this way.
Did you schedule your annual dryer vent cleaning?
As has been stated in previous newsletters, it is required that all dryer vents be cleaned annually for safety reasons (less often if your condo is a 2nd home) so this is just another friendly reminder. If you have not yet scheduled this to be done in the last year or more, please take care of it at your earliest convenience. We have even found bird nests in these vents, so they do need to be checked out! Eric at 101 Lint Busters does a great job (805-551-2226) but you can call any service provider of your choice.