September 2020 Newsletter
Standard On-Site Office Hours: CLOSED DUE TO COVID-19
| President | Lynn Buck |
| 1st Vice President | Bob Bromber |
| 2nd Vice President | Bill Fell |
| Treasurer | Kathleen Gavin |
| Secretary | Phil Moreton |
Security
In an emergency, please dial 911.
| Archon Security | 1(800) 274-5717 (7:30PM - 4:30 PM) |
| PHPD Non-Emergency | (805) 986-6538 |
Maintenance
For general HOA maintenance & after-hours HOA maintenance emergencies, contact: ABC-Builds at 1-877-600-4940
Other
Centralized DirectTV System: 1 (800) 801-1145
On Site
| Property Manager | Dianne Ramirez |
| Office Phone | (805) 488-3304 |
| Office Fax | (805) 986-4603 |
| surfside1hoa@gmail.com | |
| Address | 199 E. Surfside Drive, Port Hueneme, CA 93041 |
Next Board Meeting
Special meeting: September 8th @ 6:00 PM.
September 28th @ 6 PM.
Both Video Meetings.
Community Property Management
| Phone | (805) 987-8945 |
| Fax | (805) 987-7906 |
| CPM-customerservice@cpm1.com | |
| Website | http://www.surfside-association.com |
PLEASE KEEP A COPY OF NEWSLETTER – IMPORTANT PHONE NUMBERS & INFO ABOVE
SURFSIDE 1 HOA COVID-19 – AMENITIES STILL CLOSED UNTIL FURTHER NOTICE
Per prior newsletters, Dianne and the Board President Lynn, attend a weekly COVID-19 HOA online webinar to see where Ventura county and most other Southern California HOA’s are with opening HOA amenities. Nothing has changed with the requirements to be able to open the amenities so they will remain closed until further notice. If anything changes, you will be notified immediately so there is no reason to contact the office to check on this. We are all eager to see the pools and jacuzzi’s open again but the residents’ health and safety will always remain a priority.
REQUIRED ALLGUARD TERMITE INSPECTIONS – SCHEDULING BEGINS AGAIN ASAP
Since termite inspections and treatments are considered essential work due to needing to maintain the integrity of the buildings, the mandatory inspections will start being scheduled again very soon. The first few buildings were pretty much completed with inspections when COVID-19 hit so the Board of Directors chose at that time to put this project on hold until they felt better about starting this back up. We do not want to delay this very important annual inspection any longer so please watch your mail/email for the dates and times available for your condo to be inspected and then call Allguard to schedule your inspection. Their staff follows all required safety requirements when entering condos. Please email Dianne if you have any concerns.
THANK YOU TO ALL OWNERS WHO WERE SO GENEROUS IN LOANING PARKING SPACE!
After requests by newsletter and email to all owners whose condo is a 2nd home about hoping you would loan out your parking space when not at your condo, we heard from several of you who were more than happy to offer your reserved space while it was needed. This has helped immensely and the HOA has not received any unauthorized parking violation reports from Archon Security since the last newsletter. We are in high hopes that this will continue to help relieve our limited parking issues but we would like to hear from a few more owners if you only visit your condo occasionally or even if it’s just on weekends. Every reserved space that is being used frees up a visitor space for someone who may need it so please notify the office if you are willing to allow someone else to use your space when you aren’t there. Thank you again to all of you who have offered your spaces!
CARPORT AND SOLAR PANEL PROJECT - DEMOLITION NOTICES TO GO OUT SOON
As you may remember from the June newsletter, the board of directors and ABC-BUILDS has been working diligently on the carport demolition/replacement project due to the extremely poor condition of many of the carport posts. The Board is close to having a proposal for new carports with solar panel roofs and when they get all of the information that is needed, it will be presented to the owners with the options that will be
available. A special meeting has been called for Sept. 8th at 6 PM for the board to discuss the most current “solar panel/carport” information but in the meantime, the carports that need to be demolished will be scheduled to come down soon. As stated previously, not all carports are being removed at this time; only the ones with 4” posts and no I-beam for support. A map of those carports that are affected was sent to all residents/owners in June but it will be included again with this newsletter to make sure you know if your space will be affected. If your carport is affected, you will receive plenty of notice letting you know where to park while the demolition is in progress and then once the work is done with the demo, you will be able to move back into your space. One carport at a time will be removed and this is a time-consuming project since surveillance cameras need to be relocated and lighting installed near where the carports were located. But you need to be aware that once the carport roof is removed, IT MAY NOT BE REPLACED FOR UP TO ONE YEAR. We apologize for the inconvenience but it will be so worth it once the project is completed. The solar panel committee and board of directors are working hard to put a presentation together for the owners to go over the solar panel options and once that project is hopefully approved, it will take time to build the new carports and have the solar panels installed; hence the reason for no carport cover for an extended period of time. If you have any questions after receiving your notice of your carport coming down, please email the office.
HOMEOWNER’S ANNUAL MEETING SCHEDULED FOR 10/26/20 – ZOOM MTG FORMAT
It’s almost that time for our annual homeowner’s meeting/election again but as I’m sure you all know, this will be a totally different format this year due to health and safety restrictions! We typically get a very large turnout when it’s in person and hopefully all of you and our new owners will be able to attend on your computer. ZOOM meeting information will be sent out a week or so before the October 26th meeting. Ballots for the election will be arriving by mail towards the end of September so please watch for it and send it in ASAP after receiving. We must have a quorum (103 ballots!) prior to the annual meeting or it cannot be held so it’s imperative that you send your ballot in and the sooner the better. PLEASE read all of the directions before sealing up the envelope and then return your ballot ASAP. One of the items that gets missed the most is that one of the owners MUST sign the outside envelope before returning it or your vote is not counted so PLEASE remember to sign your envelope. And please plan to “LOG IN” to attend this very important meeting. Many important items will be presented at the meeting, including the projects that have been completed in the past year and the ones we will be working on for 2021. Treasurer Gavin will go over the financials and present the budget for 2021 and the board will give important updates on the solar panel carports. And a big thank you to our fairly new owner, Shannon Beagin, for offering to accept the position of “Inspector of Elections” for this year’s election!
HOUSEHOLD ITEM DISPOSAL AND MESS IN DUMPSTER BUILDINGS-PLEASE LEAVE IT CLEAN!
There have been many large household items dumped in the HOA dumpsters recently and this is against the Rules and Regs and has an immediate $100 fine. This is very costly to the owners when the HOA has to pay
to have these items disposed of so please dispose of them properly. The city of PH does special pick-ups for household items on Thursdays so if you have a large item(s), please call the Solid Waste Dept. at 805-986- 6650 to schedule the pick up and get a price of what it will cost. Then you need to notify the office so that we can add this amount to the owner’s HOA assessment. If you are the tenant, you will need to notify your landlord about this charge. These items need to be placed by the brick wall on the back of the property no earlier than a night or two prior to the pickup date. There is a terrible mess in at least a few of the dumpster buildings on a regular basis as well and it should not be our staff’s responsibility to clean up garbage on the floor of the buildings because some residents just throw the garbage bag from the door of the dumpster building and half of it falls on the floor. This not only smells and is disgusting but it attracts pets and pests. Please step into the building to dispose of your garbage to make sure it all goes into the dumpster and if the dumpster is full, please take it to the next closest dumpster. Also, please BREAK DOWN all boxes before disposing of them in the recycle bin; otherwise they take up all of the room in the dumpster.
PLEASE ALSO BE CAREFUL WHICH DUMPSTER YOU PUT YOUR GARBAGE IN! WE ARE BILLED $100+ ALMOST EVERY MONTH FOR A VIOLATION OF WHAT IS PLACED IN THE RECYCLE BIN. ONLY CERTAIN THINGS CAN GO IN RECYCLE BINS SO PLEASE READ THE ITEMS LISTED ON THE EXTERIOR OF THE RECYCLE BIN TO BE SURE THAT’S ALL YOU ARE PLACING IN THERE.
Just a reminder, as well, that most of the dumpster buildings are on SURVEILLANCE CAMERA so if you are the one dumping things you should not be dumping, you will be receiving a violation in the mail. Thank for any help you can provide in keeping the dumpster buildings clean and the bins not overflowing.