December 2022 Newsletter
Get your holiday on!
We love to see the holiday decorations displayed each year! Every home that participates will be entered in a raffle to win a holiday gift card! The drawing will be held on December 19th. Let’s show community pride by being the best holiday dressed.
Social committee
Wouldn’t it be great to have a committee that organized functions in the clubhouse like game or movie night, craft fairs, or pot luck recipe swaps? What an awesome way to get to know your neighbors. If this sounds like something you would be interested in doing, please contact me.
Access system update complete
Thanks to everyone for your patience as we worked through updating the access system. We can confidently say that well over 700 unconfirmed cards or remotes (aka access devices) have been removed from the system. This was a lot of work folks. Here’s what we need to make sure we don’t have to do this again in the future:
Devices are assigned to units rather than owners/residents. Please do NOT purchase devices from anywhere but the office. That’s the only way you can be sure that if an incident occurs that would be considered a violation, it won’t track back to you.
Report “lost” devices as soon as possible even if you THINK it’s only temporarily misplaced. If you locate it, it’s easy enough to reprogram.
If your unit is a rental, please be advised we will no longer be able to sell cards or remotes to your tenants (see number 1). It will be your responsibility to purchase replacement and/or additional cards or remotes.
It’s just as important to report move out’s as it is to report move in’s. By doing so, you ensure a previous tenant no longer has access to the community with their gate code.
PLEASE DO NOT prop any of the perimeter gates open. If it’s not securing on it’s own as it’s designed to do, please let me know.
The goal was to make sure only current residents have devices to access the community.
We’ve succeeded!
ADA charging stations
The two spaces next to the office are NOT ADA parking spaces. They are ADA charging stations. To avoid a fine from the HOA or a citation from Port Hueneme Police, only electric vehicles with an ADA placard displayed can use those spaces.
Parking permits
The Board recently approved some changes to the parking permit program. Starting in January 2023, each home will given hanging placards to use instead of stickers. The permits are numbered and will be assigned to the home versus a specific vehicle. Two bedrooms will receive three and three bedrooms will receive four. These can be used on any vehicle you choose to park on property-residents/guests/etc.
Please realize we have far less spaces than we have units so additional permits will not be issued. If you have more guests/ vehicles than permits, parking is available on the street.
If you allow a guest to use your pass, please make them aware the QR code on the back of the permit provides details on parking rules.
Have you winterized?
Last year our biggest culprit for water intrusion was dirty window or slider tracks. Most “newer” vinyl windows have weep holes built in to the frames which over time can become clogged with dust, sand, and debris from passing cars. For those with original windows it’s especially important since your windows don’t have the drain system. Please check to make sure both are clean before the next rains come
Pool passes
The Board recently approved changes to our pool pass program. The pass being issued in 2023 will be permanently assigned to your home. You will no longer need to come in on an annual basis to pick one up.
As with the parking passes, there is a QR code on the pass itself so even guests will have access to the pool rules. These will be distributed in January along with the parking permits.
Community Living in a Snapshot
This is not an all inclusive list of the Rules and Regulations but it includes the most common issues management has to address.
For obvious safety reasons, the vehicular exit gate is to be used ONLY as an exit gate unless it’s been marked for entry/exit by the on site team. Please follow marked traffic patterns. Yellow arrows are painted on the roundabout parking for a reason. Please make sure you adhere to them even if it adds 3-5 seconds to your ability to park and/or leave. Because we take safety very seriously, all these WILL result in fines.
BEFORE you start any renovations in your unit, please contact the office for guidance on what requires approval.
Video doorbell products are quite popular. You can mount them on your screen or front door but they cannot be installed on the stucco.
If you live in a two bedroom unit, it may be a good idea to check the door on the top floor from time to time Make sure it’s clean and the hardware is functioning. During a recent walk through, some of the knobs and deadbolts appeared rusted shut. Because it’s a way for you to get out in the event of a fire, it’s important they work properly.
In most cases, it’s owner responsibility to complete minor plumbing repairs. If your shutoff under the fixture is not working properly and you need to shut off the main, it will affect your neighbors. Please make sure you notify everyone directly next to/above/below you at least 24 hours in advance for non-emergency repairs!
Flushable wipes are not flushable. If you use them, please do not flush them because even if they don’t clog your plumbing, it can and will cause and issue for your neighbors.
Pool and spa area:
Don’t eat food while IN the pool or spa
Persons who wear diapers must wear swim diapers
GLASS IS PROHIBITED IN THE ENTIRE AREA
Tampering with safety equipment-emergency shut off for the spa, life rings or hooks-is also prohibited.
If you bring “music” to the pool, remember you need personal listening devices.
Only four guest per household is allowed.
Please don’t put the Board in the position that they are forced to revoke your privilege to use the pool/spa.
Patios and balconies:
Only furniture designed for outdoor use is permitted. Items such as coolers, folding “camping or beach style” chairs, tables designed for indoor use, etc. should be promptly moved inside when you’re no longer on your patio or balcony.
Storage of any kind is not permitted—mops and/or brooms, bicycles, fishing poles, empty planters to name just a few.
Pets cannot be left outside when you’re not home to monitor them and at NO TIME are pets allowed to use the patio area for their “restroom”.
Smoking is NOT permitted on patios or balconies.
Please do not hang anything over the patio or balcony railing to dry!
If you have an umbrella on your patio, please remember to put it down or store it out of view when it’s not in use.
Mops and brooms should never be left on the patio or balcony.
Hose bibs in common area are not for use by residents. Most of the planters have been changed to a drip system which means less water waste because it’s being delivered directly to the plant. If the area around your home appears dry, please contact us so we can have the landscapers take a look at the irrigation.
Speaking of planters, please do not leave any personal items (potted plants, décor, hoses, etc.) in the planted areas outside your home.
Planting or removing plants in common area is prohibited. If it needs attention, reach out to me.
Considering cleaning your balcony? Please sweep and mop the area rather than dumping buckets of water on it. The neighbors below you will certainly appreciate not having dirty water invade their patio or bedroom window.
One of the largest grassy areas the community has is along Ventura Road. While socializing of residents and their pets is certainly welcome, please be mindful of the residents who live in the building by doing your best to keep barking to a minimum.
If it’s been a while since you cleaned your dryer vent line, please consider doing so. This is one of the most common factors for fires.
Please be mindful when parking. If you pull in too close to a white line, it doesn’t allow enough space for your parking neighbor to get in or out of their vehicle without some serious effort to risk damaging both vehicles. Not to mention parking is at a premium and it could make a space unusable.
Trash should NEVER be left outside your front door as it attracts critters and pests to the buildings. When you’re ready to remove trash from your home, please take it to and place inside the appropriate receptacle.
A note from the Community Manager
I can’t believe we’re already at the end of the year. I’d like to thank our team for a wonderful year of accomplishments and we’re anticipating 2023 being just as busy.
As is customary for the holidays, I will be working remotely between Christmas and New Years. I will have access to phone messages as well as email and can be available on site by appointment with the exception of December 28. My grandson will be in town (yes he’s bringing his parents too) and he turns 8 that day. Of course Lola and Papa J are looking forward to making it extra special aka spoiling him rotten.
If I don’t get the chance to see you this holiday season, thank you from the bottom of my heart for your support this year.
Let’s do more great things together in 2023!
Warm Regards, Dawn